Reminder: Save Your ILL History

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Our January “delinking” of completed interlibrary loan requests from library usernames is coming up very soon. Starting next week, you will have access to only to the last 6 months of finished requests in your ILL account history.  If you would like to save your older request history, save your ILL request history this weekend (instructions are below).

We do a periodic delinking of finished ILL requests so that we can keep information about library requests private, by detaching requests from usernames in our database (so that we no longer have information about who requested what material).

If you need a good way to keep track of all your ILL requests and other citations, try a citation manager like Zotero. The GC Library offers regular hands-on Zotero workshops. If no workshops are offered at a time that works for you, you can always contact your subject librarian for one-on-one help.

Below are step-by-step instructions to save your records.  If you have any questions or need any help, just email us at ill@gc.cuny.edu.

How to Keep Your ILL Requests/History

1. Log in to your GC ILL account.
2. Click on View > Request History on the left, which will give you all your finished ILL requests. (Or click on “All Requests” which gives you current requests, as well.)
3. Highlight the fields from “Transaction Number” to “Status” and drag down to highlight your entire list
4. Right click to Copy
5. Open an Excel worksheet
6. Click on the first cell, then right click to Paste, choosing the second icon (Match Destination Formatting).
7. Adjust your column widths, save your file, and you’re done!

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